Notes for Presenters and Chairs

Notes for Presenters and Chairs

Oral Presentation

  • Please introduce yourself to the chair of your session 10 minutes before the session begins.
  • In order to avoid technical problems and delays during the sessions, we ask you to upload your presentation the day before in room B3850. Please label your file with your paper-ID and your last name.
  • Microsoft Windows 7, Microsoft PowerPoint 2010 and Adobe Acrobat Reader 10 are installed on the conference laptops. Your slides can be presented either with Microsoft PowerPoint or Adobe Acrobat Reader. We recommend preparing PDF files. Make sure that you embed your fonts in both PDF and PPTX files.
  • Beamer and laptops are available. The use of your own laptop is not possible. A double projection is also not possible.
  • All oral presentations should be given in the language of the abstract. Speakers with German abstracts who present in sessions with invited speakers are requested to speak English.
  • The presentation time is 15 minutes plus 5 minutes for discussion.



  • The poster session is held in building GW2, level 2.
  • Posters must be no larger than DINA0 (width: 84 cm, height: 118 cm) in portrait format.
  • Mount your posters on the poster wall that is marked with your poster-ID. Pins will be made available for you.
  • It is expected that you are at your poster during the poster session in order to answer questions.


Session Chairs Guidelines

  • Arriving in the session room at least 10 minutes in advance of the session start time.
  • Introduce yourself to the speakers and get familiar with the technical equipment.
  • Encouraging presenters to load any required files on to one laptop prior to the start of the session.
  • Monitor presentation time. In order for all presenters to have equal time, it is imperative that you enforce a time limit of 20 minutes each (including discussion). We suggest that you make it very clear to each presenter before the session begins that you will adhere strictly to the ‘20 minutes each’ rule and will interrupt should they exceed their limit.
  • Please introduce yourself shortly at the beginning of the session, introduce each speaker before her/his talk and ask discussants to give their names.